Privacy Policy

This Privacy Policy explains how MeadowMach Rentals LTD ("we", "us", "our") handles information submitted through this website. We are committed to handling your information responsibly and in line with UK data protection law.

Who operates this website

This website is operated by MeadowMach Rentals LTD, a private limited company registered in England and Wales under company number 17279858. You can contact us by email at [email protected].

Information we collect

We collect the information you choose to provide through our contact and hire enquiry forms. This may include your name, email address, phone number, business or farm name, website, and the details you share about your machinery hire enquiry (such as task, site location, ground conditions, hire dates and your message).

Please do not submit payment details, private customer data, access credentials, confidential contracts, insurance documents or sensitive commercial information through our forms.

How we use your information

• To respond to and understand your machinery rental enquiry.
• To discuss equipment suitability, hire planning and rental terms with you.
• To communicate with you by email about your enquiry.
• To keep reasonable records of enquiries we receive.

We do not use enquiry information for automated decision-making, and we do not sell your information.

Lawful basis

In plain English: when you send us an enquiry, we use your information because it is in our legitimate interest to respond to you and to take steps at your request that may lead to a rental arrangement. Where you give consent (for example by ticking a consent box), we rely on that consent, which you can withdraw at any time.

Email communication

We use email to reply to enquiries. Email is not a fully secure method of communication, so please avoid sending sensitive or confidential information by email.

Retention

We keep enquiry information only for as long as is reasonably necessary to deal with your enquiry and to keep sensible business records, after which it is deleted or anonymised.

Your rights

Under UK data protection law you have rights including:

• The right to be informed about how your data is used.
• The right to access the personal data we hold about you.
• The right to request correction of inaccurate data.
• The right to request erasure of your data in certain circumstances.
• The right to object to or restrict certain processing.

To exercise any of these rights, contact us at [email protected]. You also have the right to complain to the UK Information Commissioner's Office (ICO).

Cookies

Information about how this website uses cookies is set out in our Cookie Policy.

Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.